Meeting Roles: Toastmaster

You run the meeting smoothly and keep the energy high

  • A week before the meeting email the agenda to all on the programme. Remind evaluators to get in touch with their speakers. You may ask all to answer a question of your choice, which will give you information you can use to introduce them on stage
  • To prepare, go through the agenda and make notes of things you would like to say when introducing speakers and functionaries. The best transitions acknowledge the previous speaker with a touch of wit (if appropriate) and then introduce the next speaker
  • On the day, arrive early to make sure the room is well prepared. If anybody on the agenda fails to turn up, make sure you find a substitute before the meeting starts
  • Every time you get up is a chance to inject new energy in the room by leading the clapping (so others follow). Always shake people’s hand when you welcome them on stage (you give them your energy) and when they leave the stage (they give you back the energy)
  • When introducing someone on stage, leave their name as the last word you say, and increase your volume and pitch (e.g. “…put your hands together for PEMMA FOX!!!”) and clap vigorously. When introducing speakers, say what speech number they will be delivering, what the objectives of the speech are and then say the title of the speech before calling them on stage
  • When introducing the time-keeper’s report, remind the audience that they will be voting afterwards, and that this is an opportunity to listen carefully to the names, so they find it easier to vote